Privacy Notice

Version 2.0

Effective Date: 16 June 2026

Last Reviewed: 16 June 2026

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Introduction

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Rafferty Resourcing Ltd ("we", "our", or "us") is committed to protecting and respecting your privacy. This Privacy Notice explains how we collect, use, store and share your personal information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and other applicable data protection legislation.

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Rafferty Resourcing Ltd acts as a Data Controller when processing your personal information for recruitment and business purposes.

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Who We Are

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Rafferty Resourcing Ltd

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Registered Office:

2 London Road
Purbrook
Waterlooville
PO7 5LJ

 

Email: info@raffertyresourcing.com

Website: www.raffertyresourcing.com

ICO Registration Number: ZB524601

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If you have any questions regarding this Privacy Notice or how we process your personal data, please contact us using the details above.

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The Information We Collect

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We may collect and process the following categories of personal information:

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Candidate Information

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• Full name

• Address

• Telephone number

• Email address

• Employment history

• Qualifications and education details

• Professional memberships and certifications

• References

• Salary expectations

• Right to work documentation

• Interview notes and assessments

 

Client and Business Contact Information

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• Name

• Job title

• Business contact details

• Company information

• Communication records

 

Special Category Data

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Where necessary and permitted by law, we may process special category data including:

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• Information relating to disabilities or health conditions where workplace adjustments may be required

• Equality, diversity and inclusion monitoring information

• Other information required to comply with employment or legal obligations

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We will only process special category data where we have a lawful basis and an additional condition under Article 9 of the UK GDPR.

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How We Collect Your Information

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We may collect personal information directly from you through:

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• CV submissions

• Job applications

• Interviews

• Email, telephone and online communications

• Registration through our website or applicant tracking system

 

We may also obtain information from:

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• Job boards

• Professional networking sites such as LinkedIn

• Referees

• Existing clients

• Publicly available sources

• Recruitment databases where permitted by law

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How We Use Your Information

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We use your personal information to:

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• Match candidates to suitable employment opportunities

• Assess suitability for vacancies

• Arrange interviews

• Verify qualifications and employment history

• Communicate with candidates and clients

• Provide recruitment services

• Maintain candidate and client records

• Comply with legal and regulatory obligations

• Improve our services and business operations

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Candidate information will only be submitted to prospective employers with the candidate's knowledge and consent.

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Lawful Bases for Processing

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We process personal data under one or more of the following lawful bases:

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Contract

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Where processing is necessary to take steps prior to entering into a contract or to fulfil contractual obligations.

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Legitimate Interests

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Where processing is necessary for our legitimate business interests, including:

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• Recruitment activities

• Candidate sourcing

• Business development

• Client relationship management

• Maintaining accurate records

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We ensure our legitimate interests do not override your rights and freedoms.

 

Legal Obligation

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Where processing is necessary to comply with legal or regulatory requirements.

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Consent

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Where required by law, we will obtain your consent before processing your personal information.

You may withdraw your consent at any time.

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Sharing Your Information

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We may share your information with:

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• Prospective employers and clients for the purposes of recruitment

• Recruitment software providers and applicant tracking systems, including Manatal

• Professional advisers including legal, financial and compliance advisers

• Regulatory bodies where required by law

• IT, cloud hosting and data storage providers

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We will never sell your personal information to third parties.

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International Transfers

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Where personal data is transferred outside the United Kingdom, we will ensure that appropriate safeguards are in place in accordance with UK GDPR requirements.

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Data Security

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We implement appropriate technical and organisational measures designed to protect personal information from accidental loss, unauthorised access, misuse, alteration or disclosure.

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How Long We Keep Your Information

We will only retain personal information for as long as necessary for the purposes for which it was collected and to comply with legal, regulatory and business requirements. Candidate records will normally be retained for up to two years following our last meaningful contact with you.

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Client and business records may be retained for longer periods where required for contractual, legal, regulatory or accounting purposes. At the end of the applicable retention period, personal information will be securely deleted or anonymised.

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Automated Decision-Making

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Rafferty Resourcing Ltd does not make recruitment decisions based solely on automated processing.

All recruitment decisions involve human review and assessment.

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Your Rights

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Under UK GDPR, you have the right to:

• Request access to your personal information

• Request correction of inaccurate or incomplete information

• Request erasure of your personal information

• Request restriction of processing

• Object to processing

• Request data portability

• Withdraw consent where processing is based on consent

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To exercise any of these rights, please contact us using the details provided above.

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Complaints

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If you are unhappy with how we process your personal information, you have the right to lodge a complaint with the Information Commissioner's Office (ICO).

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Website: www.ico.org.uk

Telephone: 0303 123 1113

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We would, however, appreciate the opportunity to address your concerns before you approach the ICO and encourage you to contact us first.

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Changes to This Privacy Notice

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We may update this Privacy Notice from time to time to reflect changes in legislation, regulation or business practices. Any updated version will be published on our website and will take effect from the date of publication shown at the top of this notice.